Things to Consider When Leasing a Copy Machine for Office Use

If you no longer have any other choice but to get a new copy machine for use in your office, you should know that the best decision you can make is leasing one. But you can’t just lease any copy machine you come across. Obviously, there are certain factors you need to consider so that you’ll end up choosing a copy machine that will improve your productivity and efficiency in the office.

Therefore, right before signing a contract to lease an office copier, be sure you look into these factors first:

1 – Cost Comparison
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It can’t be denied that the price when leasing a copy machine for office use is the most important factor you are to consider. This is because most offices, including yours would want to save on expenses as much as possible to cover other operational costs. On the other hand, it’s not really a smart idea to just pick the cheapest one, especially if it involves leasing a copy machine that doesn’t meet your needs for office use.
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2 – Speed

If your office regularly requires copying large volumes of documents in the shortest time possible, it only means you need to lease a copier that has faster copying speed. Remember that moderate copying requirements may use copy machines that can do 25-40 pages per minute, but those that need to copy large volumes will have to look for a machine that can do at least 45 pages per minute. It’s obvious though that for a copier with better speed, you may have to pay a heftier price tag.

3 – Copy Machine Compatibility

Back in the early days when people started leasing copiers, compatibility wasn’t really a big deal. However, advanced and highly sophisticated machines might not instantly work with your current setup, including your computer network and software. Therefore, don’t forget to figure out if your current system is possible to integrate with the new office equipment. Now in case it isn’t compatible, it only means you have to find other options.

4 – Support

No matter how expensive or advanced the copy machine is, you still must understand that it’ll experience some type of problem after regular use. Accordingly, you can’t afford to lease something without guaranteeing technical support or service. Support means having someone to call to whenever the machine breaks down or has some kind of trouble.

The decision to lease a copy machine isn’t really surprising for many offices because buying a new machine is just way too expensive.